Under general direction the FSS will provide a wide variety of administrative support to include: Maintain and update class schedule each session for all locations; Prepare classrooms for instruction, and provide general audio-visual support. Prepare classroom room assignments each session; assist in training faculty\staff in computerized programs; generate faculty contracts; assist director with faculty payroll to include the input of instructor pay into datatel and distribute Instructor paychecks; registration functions each session; process new instructor paperwork/teaching requests; manage booklist, contact Publishers for desk copies each session; attend Education & Advisory meetings; coordinate library support sessions with virtual Librarian; assist Director as needed
POSITION DUTIES AND RESPONSIBILITIES:
- Manage and update schedule each session for all locations; inform all campuses as schedule changes occur; contact instructors as needed
- Generate and maintain classroom assignments each session
- Registration functions each session
- Process all new instructor packets; including teaching request approvals
- Manage booklists, coordinate and order desk copies each session for both campuses
- Maintain faculty folders and make adjustments as needed
- Input faculty pay into datatel; create and process faculty contracts
- Distribute and track instructor paychecks
- Generate and process letter to instructors regarding online evaluations, teaching assignments and faculty orientation; coordinates food and beverages for orientation
- Coordinate Virtual Library presentations with faculty and Lead Librarian
- Assist in training faculty\staff in computerized programs
- Oversee and manage all aspects of Reading and Conferences and Independent Study requests
- Prepare faculty packets for faculty orientation each session; prepare and organize for each faculty meeting
- Attend Education meetings; compose and distribute education monthly minutes
- Schedule and send invitations to Advisory Counsel for meetings; compose and distribute advisory minutes; reserves restaurant
- Answer and screen incoming telephone calls
- Provides general information to the Chapman community
- Assist as secondary financial aid advisor/business office as needed
- Assist with Comprehensive Exams
- Attend Education Fairs/Recruits
- Prepare and organize for special events/guests
- Assist/train co-workers as needed